Open Access

When managing large quantities of data, it is a common solution to utilize a centralized data management software to forge a connection between metadata and the data objects themselves. In case of text-based objects without any attached metadata, it is easy for humans to contextualize these objects by recognizing patterns such as filenames, titles, authors etc. This task becomes a challenge when dealing with non-text-based objects like images in the cultural heritage domain. Without metadata or expert knowledge, it becomes difficult to estimate the creation date of a painting or tell the name of its painter. Thus, the ability to contextualize data depends on whether there is a working connection between the metadata store and the data object itself. This connection fails as soon as the file is moved on the file system without having these changes also applied in the corresponding data base, or when the file is shared without a reference to its original location. This paper presents an approach to overcome that type of co-dependency by utilizing XMP to embed cultural heritage metadata directly into image files to ensure their location-independent long-term preservation. The “Corpus Vitrearum Medii Aevi” Germany (CVMA) project serves as an example use-case.